what is document production in ict

IT Documentation is a detailed description of how to execute a process, method, task, or program and outlines the exact steps needed to do it efficiently. protects ESI from destruction and manipulation during an investigation. PDF ISO 9001 Auditing Practices Group Guidance on: REMOTE AUDITS This means production can again be delayed if, for example, an edit needs to be made and the designer is absent or out of contact. The guide covers all that you need to know to be able to answer questions in the IGCSE ICT practical exams. Reviewentails evaluating and organizing ESI to understand the content youre working with. documents using a variety of software applications. 2021 Bit Tech Labs Inc. All Rights reserved. The first factor that affects the storage and distribution of business documents is security. An example of Statistical information would be data from an organisations marketing department, where tracking of demographics or engagement on social media takes place. Their format will usually include columns of text and images. If the formats are unrecognizable or inconsistent, the process may need to redirect to human operators to complete the conversion. Once they leave, you would have to start your work from scratch, training, and onboarding new employees and getting them up to speed with the rest of the organization. Want to create a roadmap document? Its a great way for developers and IT teams to handle different aspects of a project together under a single roof. Sleek Editor:Bits minimal and distraction-free editor makes a great tool for documentation. Document version control consists of making a copy of a document each time it is edited, instead of overwriting the original, and assigning it a number or name that indicates how up-to-date the information contained within is. In the following video, Jamil Spain gives a breakdown of document processing: Advances inartificial intelligence (AI)have enabled companies toautomatedocument processingeven further. It furtherautomatesand speeds updocument processingthroughautomationand structuringunstructured data. VenioOne makes it especially fast and easy to process, cull, produce, and present data. being rushed and therefore fail to meet professional standards, can be distorted or taken out of context to fit a particular bias. Once the data is ready to export, youll need to copy it to an appropriate type of media. It further automates and speeds up document processing through automation and structuring unstructured data. To successfully accomplish this requires thoughtful planning and the rightdocument-processingsolution. The first relates to agreeing on the use of a document, which covers factors such as a documents security, storage, and distribution. In a similar vein, if you have any non-numerical information (such as information from a study posted on the Internet), it is important to cross-reference with at least one other objective source that is entirely unrelated to the first, to avoid using biased or fake information. Documentation of Contract Quantities | Illinois Center for During the processing stage, you may also need to convert data to make it presentable in court. For the retrieval of information, electronic systems often offer convenient and prompt methods such as file-naming functionality that allows for more effective and accurate search functions. When imported into text editing software the data can be fomatted as a table. For guidance on responding to an eDiscovery request, seeRule 34 of the FRCP. Theres a template for that! The technology is also referred to as Cognitive Document Processing, Intelligent Document Recognition, or Intelligent . (Figures 1 & 2), Emails are a means of communicating electronically, either within a business or without. Internal documentation refers to the records that your organization keeps and uses to inform decisions within your company. These can be, for example, health and safety policies, or dress code policies. To see VenioOne in action,request a free demo today. Ask yourself this:What does my ideal documentation tool looks like?. Document Production The process of delivering, or making available for review, documents in response to a request for documents, such as a request for production and a subpoena. Nothing like your standard Word Docs, Bit docs areI-N-T-E-R-A-C-T-I-V-E! Word processing, spreadsheet, database, customised, presentation, & desktop publishing software. Data Protection legislation dictates that data should be a) only stored for the duration permitted by the data controller and/or the datas owner, b) accessible to authorised individuals only, and c) regularly updated to maintain accuracy. Unit 17 | Document Production | IGCSE ICT | Practical Revision Sometime title are put on top of the page and the date on the bottom of the page. Organisations store a wide range of records relating to customers, staff, finances, and suppliers. Effective documentation collects all of the must-know information about a task, project, or team (from account logins to step-by-step instructions) in a centralized, organized place. Similar to information technology (IT), ICT refers to technology use for regular, everyday tasks: sending an email, making a video call, searching the internet, using a tablet or mobile phone, and more. Rule 34 allows a party to serve a request for ESI, such as writing, drawings, charts, graphs, photographs, images, sound recordings, and other data and tangible things. While there are nine stages to EDRM, they do not have to take place in any particular order. Complete as many as you can and ensure that you show me the finished version so I can give you a completed mark scheme. At a core level, discovery ensures a fast and fair experience for both parties. The purpose of preserving data is to mitigate risk. This platform brings together all ESI into one complete, secure, and unified system, enabling you to get through eDiscovery with ease. This is known as paragraph alignment, and you may hear this refereed to as justify. magazine layouts and content). Nothing that is considered the Intellectual Property of an individual or company must be used without the permission of its owner, and the owner has the final say on how the property is used, edited, stored, and distributed. Particularly in the case of the Internet, figures, statistics, and general information can be distorted or taken out of context to fit a particular bias. Step 1: Do research and create a "Documentation Plan" Step 2: Structure and design Use templates or "schemas" for consistent on-page design Create a simple, logical navigation structure Step 3: Create the content Start with a draft Use the 30/90 rule to get feedback Get peer reviews and make revisions Edit, edit, and edit some more 1.7 Document production - IGCSE ICT In addition, they could also affect the naming protocols for identifying stored documents, so that files can only be found with the correct search criteria or code. Importance of Documentation | The Workstream There may be fewer options for restricting access via hard copy than via electronic, but there are also fewer ways a data breach can happen (as information has to be physically stolen or misplaced). No more digging through email or downloaded files for the latest information. Required fields are marked *. [dir="rtl"] .ibm-icon-v19-arrow-right-blue { Dont take this step for granted. This promotes uniformity and consistency across the organization and improves workflow. % Document Production (Word-Processing) | IGCSE ICT IGCSE ICT Document Production What if your most experienced software developer or IT sales rep retires? The next factor to consider and agree on is the content of the document. Finally, it is important to agree on the deadline for which a document must be completed. (Figure 7, 8). Assessment Criteria: Describe different types of business documents that may be produced and the format to be followed for each Explain the use of different types of information communication technology (ICT) for document production Explain the reasons for agreeing the use, content, layout, quality standards and deadlines for document production Explain the importance of document What are some examples of different channels for distribution? Your team can move, skip, add, and even repeat stages when moving through eDiscovery. A document or document file describes an electronic copy or hard copy of reference material for a product. PDF Unit 3: Presenting Information Using ICT Additionally, the names and email addresses of recipients can be hidden from the other recipients, using the Bcc: functionality in accordance with GDPR. For each item or category, the response needs to state that inspection and related activities can take place. Bit has a robust content library to save and access all your videos, images, files, and digital content you add to your documentation so that you can access and reuse them easily. ?c1KlGs7asqt77:,7yJJI89_Sr1v.W8-NPTSVR[ TD(7aBBFlJ4y LuK@S=}w 3;4@~X_9[LdZ;Akv'o.=3EG t2wgmeac*p5^n;Ns!o}8AZ>!_n/TrMB5[,TE[w]qKG,j,Xdvk,~Tw,A/$ Processinginvolves reducing data volumes. Today we are going to introduce you to a tool that has all the above features and more. Define the process scope. It also use to print the page no. The course is a prequalification for all IDOT consultants who will perform construction inspection (Phase III) work, including staking, material testing, inspection, documentation of materials and . icons, By: Get it free. PDF Information and Communication Technology 0417/02 is the process of delivering ESI to key stakeholders. Justin is a freelance writer who enjoys telling stories about how technology, science, and creativity can help workers be more productive. A documents ease of use can be affected by font size, the inclusion of imagery, or subheadings; each will be determined by the intended audience, whether the document is for a manager of another department or for the general public. Agreeing on the use determines who is authorised to see and read the document, where the document can be stored and for how long and covers any issue of confidentiality when it comes to data protection issues. Rule 34(b)(2)(B) offers guidelines for responding to each item. In these cases, it is much more important for production to be inconvenient than for production to be against regulatory requirements, or even against the law. agreeing on a documents use ensures that the document adheres to regulatory requirements in light of GDPR. Stay informed about industry best practices and incorporate them in to the incident management process. Copyright not only covers images, but also covers literary works, music/sound recordings, dramatic and artistic works (including film), and typographical arrangements of published editions (e.g. And, unfortunately, Gallup found that only 12% of employees strongly agree that their organization does a great job of onboarding new workers. We think we have made a pretty solid case here. Document Production Software: Straightforward and Automated Document Dina Henderson, Be the first to hear about news, product updates, and innovation from IBM Cloud. Database software, as mentioned above, is often customised. Apowa (WR), April 30, GNA - Yinson Production West Africa Limited has commissioned a new computer laboratory to facilitate the learning of Information Communication Technology, (ICT) education . Often csv file are use in spreadsheet and databases as the data can be read by any of appropiate software. Adhering to those data protection regulations, along with other regulations enforced by Copyright, Intellectual Property, and general security legislation and protocols, can sometimes affect the production of business documents in a significant, often negative way. At work, we tend to treat our knowledge as currency. These ten steps form a repeatable procedure for you to document any size of task or process. Documentation encourages knowledge sharing, which empowers your team to understand how processes work and what finished projects typically look like. ), and rest easy knowing that your teams knowledge will no longer live just in their brains. When you create the documents for your practical work, you can use as many different types of document formats as part of your work. The header is at the top of the page, the footer is at the bottom of the page. Documenting the steps involved for future reference, Creating project proposals and SOPs (standard operating procedures), Creating training manuals to train new employees and get them up to speed with the software quickly. The requirements regarding document security often slow down production, due to the extra time that needs to be taken to implement encryption or password protection. In todays face-paced world, productivity is key. Create a free website or blog at WordPress.com. Pin important items to the top, add new members to a workspace, and take your content organization to the next level with hierarchical folders! 1. Organisations will also often have a house style, as mentioned previously, which determines specific layout and formatting elements such as fonts or imagery. It also concerns the distribution can the document be published online? Concept of ICT Meaning & Definition ICTis technology that supports activities involving information. Word Processing software is most suited for creating documents such as reports and business letters. Smart workspaces: Gather your IT team and create workspaces around projects, teams, departments, and clients to keep your documents, data, and knowledge organized. } These house style guidelines will also affect the quality of the completed document, in addition to ensuring that there is consistency throughout all documents produced on behalf of the organisation. Changing font, size and color is very easy. Finally, if you are using numerical data from a secondary source, repeating your research to confirm the data is important to ensure that the figures included are correct. Employees form the foundation of any successful organization. Templates - examples to base your own document on. What is Information Technology and How it has Improved Business When producing documents in court, you distribute nonprivileged ESI to a requesting party. Most companies today follow theElectronic Discovery Reference Model(EDRM), a widely used industry framework that offers suggestions for managing ESI. You heard through the grapevine that your company successfully tackled something similar just a couple of years ago. Some paragraph are justified left alignmentt and center. that helps teams share knowledge by connecting any type of digital content.
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